At Hartsholme Academy, we take our responsibilities for pupils’ attendance very seriously. Please read our policy, below.
Attendance Expectations - Hartsholme Academy
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September 2018
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Procedures
Doors open at 8.50am which is when we expect all children to be in school. All external gates close at 9.ooam
An SLT member with responsibility for attendance will sign ‘late’ children into school between 9.00am and 9.30am - this will be recorded
Texts will be sent to parents of children who are absent with no reason given before 10.00am
Follow-up phones call will be made if the reason for absence has not been reported to school
At 10.00am a list of children’s names who are absent from school with no contact having been made with parents/carers will be shared with the Pastoral Team.  Further calls and/or a home visit may be carried out by the Pastoral Team
Pastoral Team to liaise with Admin team throughout the day
For first day absences these will be the only interventions
For second day absence this will be the only intervention unless we have a concern(s)
For third day absence where no contact can be made with the family, a  home visit will be carried out. If access cannot be gained into the property, then the police and social care will be contacted.
Monitoring
Once every half-term attendance figures will be monitored by the Senior Leadership Team
For children who sit between 90% and 94.99% where there is no justified reason for low attendance, a letter will be sent to the parents informing them that their child is at risk of becoming a persistent absentee
For children who sit below 90% where there is no justified reason for low attendance, a letter will be sent to the parents requesting attendance at a School Attendance Panel meeting
Leave of Absence for Exceptional Circumstances
Parents will write to the Headteacher in order to request a leave of absence for exceptional circumstances. Â Family holidays cannot and will not be authorised.
This will be analysed and authorised/unauthorised by the Headteacher
Additional information may be requested from the parent to seek proof that the request is genuine
Fines may be issued by Lincolnshire County Council once children have returned to school.