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Hartsholme Academy
‘Success and happiness for every child’
We seek to inspire greatness in every child and to equip them with the academic achievements, life skills and personal attributes to lead happy, safe, successful lives.
Harbour Learning trust
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Attendance & Late/Absence Procedures

At Hartsholme Academy, we take our responsibilities for pupils’ attendance very seriously. Please read our policy, below.

Attendance Expectations - Hartsholme Academy


September 2018



  • Doors open at 8.50am which is when we expect all children to be in school. All external gates close at 9.ooam

  • An SLT member with responsibility for attendance will sign ‘late’ children into school between 9.00am and 9.30am - this will be recorded

  • Texts will be sent to parents of children who are absent with no reason given before 10.00am

  • Follow-up phones call will be made if the reason for absence has not been reported to school

  • At 10.00am a list of children’s names who are absent from school with no contact having been made with parents/carers will be shared with the Pastoral Team.  Further calls and/or a home visit may be carried out by the Pastoral Team

  • Pastoral Team to liaise with Admin team throughout the day

  • For first day absences these will be the only interventions

  • For second day absence this will be the only intervention unless we have a concern(s)

  • For third day absence where no contact can be made with the family, a  home visit will be carried out. If access cannot be gained into the property, then the police and social care will be contacted.



  • Once every half-term attendance figures will be monitored by the Senior Leadership Team

  • For children who sit between 90% and 94.99% where there is no justified reason for low attendance, a letter will be sent to the parents informing them that their child is at risk of becoming a persistent absentee

  • For children who sit below 90% where there is no justified reason for low attendance, a letter will be sent to the parents requesting attendance at a School Attendance Panel meeting


Leave of Absence for Exceptional Circumstances

  • Parents will write to the Headteacher in order to request a leave of absence for exceptional circumstances.  Family holidays cannot and will not be authorised.

  • This will be analysed and authorised/unauthorised by the Headteacher

  • Additional information may be requested from the parent to seek proof that the request is genuine

  • Fines may be issued by Lincolnshire County Council once children have returned to school.